Based on my years of experience at several different companies, I came up with a very optimal file structure for a project. In my templates folder, this is what I have:
Each folder is empty to start with (except my Drainage folder, as it has empty spread sheets in it).
The _Shortcuts folder is needed by the project management aspect of Civil 3D. I used to use the Vault, but it was too bulky and caused too many problems in my small firm. So, I switched us to Data Shortcuts, and they are much more forgiving.
The Administration folder is usually outside my scope, but I tend to have to dip into the Transmittals folder on occasion.
The Correspondence folder is where all files coming in get put. Usually, I place them in a folder under the senders name and then a dated folder under that, to keep them organized.
The bulk of my work is in the Production folder. The Bases folder is where all the work is done at, and Sheets are just that. Plot is output from the files (pdfs/dwfs) and Reports are just that.
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